Terms & Conditions

Terms and Conditions

Through registering for the Management Challenge and the agreement to the Waiver and Terms and Conditions, a contract is agreed between Run 4 Wales (“The Organiser”) and the participant.

PARTICIPATION

1.1 Participants must be 18 years of age or older on the date of the event.

1.2 When registering via our registration portal, each participant must sign the waiver and terms and conditions before participating in the event.

1.3 Participants must understand that the Management Challenge includes adventure activities that test physical and mental strength and stamina, in sometimes hostile environments and conditions; and such adventure activities carry an inherent risk of physical injury, which cannot be eliminated entirely.

1.4 By taking part, participants confirm:

They are in good health and physical condition to safely participate in the Management Challenge;

They understand that Run 4 Wales recommends that they obtain medical clearance from their GP prior to participation in the Management Challenge;

That it is their responsibility to monitor their own physical condition during the Management Challenge and to immediately withdraw themselves from the event and notify appropriate personnel if at any time their continued participation would create a risk or danger to themselves of others;

They consent to receiving emergency medical treatment as deemed necessary by Run 4 Wales and its representatives and associates;

They waive, release, covenant not to claim, indemnify and discharge Run 4 Wales and its representatives and associates in relation to any and all losses, costs, damages, and expenses of any kind arising out of participation in the Management Challenge (save that Run 4 Wales’ (and its representatives and associates) liability for death or personal injury due to its negligence shall not be limited or excluded);

They are responsible for the suitability and security of all of their own property and equipment brought to the Management Challenge.

1.4 By taking part, all participants confirm that their names and/or video footage or photographs taken during their participation may be used to publicise the Management Challenge or any other Run 4 Wales event and can be edited, adapted, copied and used for the promotion, advertising, and marketing of future events.

1.5 Participant race numbers are specific personal identifiers used during the event and must not be passed on or sold to any other person. Sale or passing on of race numbers is strictly prohibited and will result in the disqualification and/or banning of any individuals involved from future events.

1.6 Participants must not be under the influence of drugs or alcohol.

PAYMENT AND REGISTRATION FEES

2.1 All entry fees are non-refundable unless agreed otherwise by the event organiser.

PARTICIPANT WITHDRAWAL

3.1 Any participant who fails to arrive at the event on time will be assumed withdrawn and will not be eligible to a refund of any kind. No late starters will be permitted in the Adventure Race.

3.2 Entries cannot be deferred to the following year nor to any other event.

CANCELLATION AND ALTERATIONS OF THE EVENT

4.1 If the event is cancelled because of circumstance beyond the reasonable control of the Organiser; including and not limited to, an act of God, explosion, acts of a public enemy, war, insurrection, terrorist act or threat of terrorist act, sabotage, epidemic, embargoes, strikes or the death of a leading member of the British Royal Family then the participant will not be entitled to a refund of the entry fee and compensation of other losses, such as travel or accommodation expenses. We reserve the right, in our absolute discretion, to cancel, delay or postpone the event due to unforeseen circumstances out of our reasonable control (for example due to adverse weather conditions or as a result of instructions from the emergency services). In such cases, we will endeavour to inform participants as quickly as is possible.

4.2 The organisers reserve the right to alter aspects of the event at any time. Any alterations, such as a change in start time or venue, will be communicated to participants in good time to allow for plans to be revised.

4.3 The organiser reserves the right to amend the event format at their discretion. If the event format is changed the participant will not be entitled to any refund and no liability can be taken.

DISQUALIFICATION

5.1 The Organisers reserve the right to disqualify any participant found to be in breach of the terms and conditions.

5.2 Disqualification can be enforced upon partaking in any of the following:

– Urination in any area other than designated toilets en-route.

– Swapping team members without prior consent from the organiser.

– Intentional deviation from the designated route

– Tampering with the timing chip

– Refusing to obey the directions of the event official or course marshal/steward

– Conducting himself/herself in an unsportsmanlike manner,

– Using offensive actions or language to officials, volunteers, participants or spectators.

EVENT DAY

6.1 Participants must follow instructions as given from all event officials including race staff, volunteers, medical personnel and security officers before, during and after the event.

6.2 All participants are expected to conduct themselves in a professional and courteous manner during their participation in the event. This means, for example, that urinating or defecating anywhere on or near the course shall be strictly prohibited except in toilet facilities. Anyone violating this rule of conduct shall be disqualified from the event and will be asked to leave the course.

6.3 Every participant shall be provided with a race number which MUST be worn on the front of shirts and be visible at all times during the event. The race number is to be worn as issued. No participant shall be permitted to participate in the event without the appropriate number.

6.4 All participants must write their name and details of any health problems or medication on the reverse of the race number, which must be worn on the front of shirts during the race.

6.5 Participants should also inform the race organisers of any special medical conditions.

6.6 Participants must begin the event during the official recognised starting times.

PARTICIPANT OBLIGATIONS

All participants must oblige to the following:

7.1 Advice provided by the Organiser as well as instructions and directions given by officials and race marshals of the event.

7.2 Avoid using headphone, to limit the risk of injury to yourself and other participants. The Organiser will not be held responsible for incidents caused as a result of the use of headphones which inhibit the communication of important warnings or information from emergency services or course marshals.

7.3 Display the correct race number provided by the organisers, with appropriate medical information completed on the reverse.

7.4 Avoid deviation from the designated route

COURSE MONITORING

8.1 Any participant who has been found by a course marshal/steward, event official or surveillance equipment to have gained an unfair advantage by intentionally shortening the route of the race (“cutting the course”) shall be immediately disqualified from the event.

8.2 No persons are authorised to be on the course unless they are registered participants. Therefore, no person shall be allowed to accompany a participant if he/she is not registered in the event, nor shall any participant be allowed, without the permission of the event management, to receive assistance from anyone during the progress of the event. Any person not properly displaying an authorised and issued race number shall be directed to leave the course.

8.3 A hands-on medical examination during the progress of an event by officially designated medical personnel shall not be considered assistance and will not result in disqualification if participant is deemed medically fit. If a participant becomes ill during or after the event and/or receives medical attention or treatment either from event medical staff, medical providers or any doctor or hospital, they authorise such persons to provide details (including details of medical treatment) to the Medical Director or others authorised by them.

PARTICIPANT SAFETY

9.1 Participants are responsible for their recognition and understanding of event signage, symbols and colour relating to participant maps, facilities and direction.

9.2 Medical personnel authorised by the event to do so may examine any participant who appears to be in distress. If in the sole opinion of authorised medical personnel it is in the best interest of the participant’s health and welfare, medical personnel may remove the participant from the event.

9.3 Participants must retire at once from race if ordered to do so by a member of the event’s official staff, official medical staff, or any person in authority, including fire and police officers.

9.4 Participants are responsible and assume liability for any and all medical expenses incurred as a result of training for and/or participation in the event, including but not limited to ambulance transport, hospital stays, physician and pharmaceutical goods and services.

9.5 In the interest of safety, the Race Director and event officials, in consultation with the Police and Emergency Services, reserve the right to delay, cancel, or suspend the race due to extreme inclement weather or a major incident on or near the event route. In these circumstances no refunds will be issued.

9.6 In the event of any major occurrences along the route, the Race Director and the Emergency Services reserve the right to alter/shorten the route, but still provide a race if possible. In these circumstances no refunds will be issued.

9.7 The Race Director and the Emergency Services reserve the right to stop the race at any time, if deemed necessary. These would be in circumstances beyond our control and no refunds would be given.

LIABILITY

10.1 Participation is at the participants own risk.

10.2 The organiser, its staff, agents or contactors shall not be liable for indirect or consequential loss or damage.

10.3 The Organiser will not be liable for any computer result anomalies or any technical malfunctions.

10.4 Whilst the Organiser takes every care with staging the event, the participant acknowledges that personal accident and personal items insurance is their own responsibility. The organiser shall not be liable to the participant for any loss or damage of or to personal equipment belonging to the participant, or any indirect or consequential loss or damage whatsoever arising out of the participant taking part in the event, or for any loss of business, revenue or profit, loss of reputation, anticipated savings or wasted expenditure, pledges made on your behalf or to charity.

10.5 The Organiser will not be responsible for the behaviour of any spectators or third parties.

10.6 The Organiser cannot be held responsible for any issues or allergies resulting from food and drink products given out on the day of the event. Please take care and read any packaging carefully before consuming any products at the event.

COLLECTION AND USE OF DATA

11.1 Please view our Privacy Policy (which can be viewed as a separate waiver on the registration page) for details on the use of your data, applicable to those registered for the event or e-newsletter.

RESULT TIMING

12.1 Times shall be rounded up to the next highest second.

12.2 Participants must wear their assigned timing device continuously attached to their runner number from start line to finish line, to receive an accurate finish time.

12.3 Participants found to be wearing two or more timing devices during the race will be disqualified and their results will not be recorded.

12.4 Participants must begin the event during the official recognised starting time in order to register an official course completion time.

EXCEPTION

13.1 Any individual requesting a waiver of any of these rules from the event shall submit a written request no less than 30 days prior to the event date specifying the nature of and reasons for the request.

AMENDMENTS/RESERVATIONS/ACKNOWLEDGEMENTS

14.1 Event officials reserve the right to modify, supplement or waive all or part of the event rules without notice. It is participants’ responsibility to check the event website for any changes. Participants shall be bound by any modification or supplement of the event rules published prior to the event. Failure to follow these event rules, as may be amended, will result in immediate disqualification and removal from official results.